Downstream vendor packet: what we can supply today
Or call the buying desk: (732) 996-6310
The limit, stated before anything else
If you run a certified processing facility and you are qualifying a downstream vendor under your own program, stop here. A downstream vendor that brokers or performs test and repair for a certified supplier is generally expected to hold a quality management system certification of its own. We hold none, so we would fail your qualification, and we would rather tell you that on this page than after you have opened a file on us.
We hold no ISO 9001 certification and no RIOS certification, and we are not working towards either one. R2v3 Appendix A(8) brokering is therefore closed to us, and that is a settled position rather than an oversight. It is published here rather than hidden, because you would find it out anyway in week two.
What is left after that limit is not small. Most organizations retiring hardware are not certified processors and are not brokering anything. They are selling their own equipment to a buyer, and the qualification question is the ordinary one: is this company real, will it pay, and what is it honest about not being able to do. Which certification covers which activity is set out separately.
Audience
Who is reading this page
Three people, usually. A procurement analyst building a vendor file before a purchase order exists. A facilities or security lead who has been asked to sign off on hardware leaving the building. Or an IT asset disposition specialist checking whether a buyer who cold emailed the organization is a company or a mailbox.
All three want the same thing: documents, not adjectives. So this page is a document list with an honest status against each line, and nothing on it needs a form to read. If you have an afternoon rather than a week, run it in this order:
- 1
Read the published limits
Every no on this page is already public and needs no request. Start with the row that would disqualify us, not the ones that would not.
- 2
Search the public registry
Confirm the legal entity in the New Jersey business registry, and confirm we appear in none of the three certification registries. Both results matter.
- 3
Call the buying desk
One direct line, Monday to Friday, 9am to 6pm Eastern. Ask the question your file turns on and you get the answer on the call rather than in a week.
- 4
Request the three documents
The W-9, the certificate of insurance for the collection, and the written offer for the lot. Those are the three that carry your job, and they arrive in writing.
What a vendor packet normally contains
In IT asset disposition, a vendor packet is the bundle a buyer or a processor hands over so the counterparty can qualify it without a site visit. There is no universal template, but the same items recur:
- proof the legal entity exists, and at which address it is registered
- tax and remittance paperwork, so accounts payable can set the counterparty up
- evidence of insurance, and the limits carried
- the written terms on which material changes hands
- what happens to data bearing media, and who certifies it
- where material goes next, and under what controls
- certifications held, with certificate numbers that can be checked in a registry
- references from counterparties who will speak on the record
The last two are where most packets in this industry quietly break. A certificate number that resolves to a different facility, or a reference nobody can actually call, is worse than an admission. That is why our answers below include the word no in three places.
What we can supply today
Everything marked yes is already published on this site and needs no request. Three items are supplied in writing when you ask, because they are written against your specific job. Everything marked no is a flat no and will not change with a phone call.
- 5Items already published, no request needed
- 3Items supplied on request, in writing
- 5Flat noes that will not change
| Item | Can we supply it? | Detail |
|---|---|---|
| Legal entity and registration | Yes | SJ Wholesale LLC, a New Jersey limited liability company, at 30 Knightsbridge Road, Suite 525, Piscataway, NJ 08854, United States. We publish no registration number here, because a number you read off a vendor's own page proves nothing: search the company name in the New Jersey business registry, opens in a new tab and read it from the record instead. The entity record is on the trust hub. |
| W-9 and remittance details | Yes, on request. | Request the W-9 by email or on the call. Never accept remittance details sent only by email, ours included: confirm them by voice on the published number before you pay anything. |
| Certificate of insurance | Yes, on request, for the specific collection. | The carrier we book issues the certificate of insurance. Your organization can be named as certificate holder on it, and your building manager can be named alongside you. No limit is published on this site, because the limit is job-specific and is confirmed in writing for your job. Insurance and risk transfer are set out here. |
| Written terms of purchase | Yes. | The standing terms are published at our terms page, and the commercial terms for a specific lot sit in the offer document before either side commits. |
| Trade references | No. We do not publish counterparty names. | Traders are private about their supply and a buyer who names his sources loses them. Judge us on the public record, the published limits on this page, and a phone call to the principal instead. |
| Description of the resale channel | Yes | Reuse and resale, domestically and by export. What we can and cannot tell you about disposition is published. |
| Written statement of what we are not certified for | Yes | Published rather than supplied on request. The certifications page names all three. |
| Data handling statement | Yes | We do not sanitize in house and we issue no certificates of destruction. The full statement is here. |
| Sanitization procedure or SOP | No | There is no procedure to supply. We perform no sanitization. |
| Facility audit report or site inspection | No | We operate no processing facility, so there is no line, no downstream floor and nothing for an auditor to walk. Our receiving address is the registered office named in the first row. There is no second site, and collections happen at your building rather than at ours. |
| Environmental permits and waste licences | No | We buy and resell equipment. We do not process, treat or dispose of waste. |
| Quality management system certification | No | We hold no ISO 9001 certification and no RIOS certification. This is the row that decides whether we can be qualified as your downstream vendor. See the section above. |
| Our own downstream vendor list | Named for the job, not published. | Routing a lot through a certified processor is available on request. We name the processor for that specific job, in writing, before the collection is booked. The facility comes to you as text plus a certificate number you check in the public registry, never as a logo. |
What we cannot supply
These are not gaps waiting to be filled. They are consequences of being a buyer rather than a processing facility, and they will still be true next quarter:
- no certificate of destruction, and no sanitization procedure behind one
- no processing or data destruction certification, and therefore no certificate number to check
- no quality management system certification
- no environmental permit or waste licence
- no facility to audit and no processing line to inspect
- no audited custody record that survives the point at which we resell the lot
If your file requires any of those, close it. That is a faster outcome for you than a meeting, and we will not spend your time arguing the point.
If you need a certified downstream vendor
Use one. Search the public registries by facility name, confirm the certificate covers the address the material is actually going to, and ask for the scope statement rather than the certificate image. The three registries and how to search them are listed on our certifications page, and the general checklist for vetting a hardware buyer works on us as well as on anybody else.
If instead you are simply selling your own retired hardware and want a buyer who pays, that is the whole of what we do.
Send a list, get an offer
Send a list. We come back inside 24 hours with a written offer.
Request the packet
Name the documents you need in the notes field and we will answer each one, including the ones the answer is no to. Or call (732) 996-6310.